CVC Internet's Frequently Answered Questions

Email Tips and Tricks

CVC InternetChange Message Font in Outlook Express
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Deleting Multiple Emails in Outlook 2002
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E-greeting Downloads Porn
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Email Must Now Contain a Subject Line
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Email Scams and Hoaxes
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How To Create and Use Identities in Outlook Express 5.5
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How to Delete Numerous Emails in 4 Easy Steps
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Outlook Express Quick Tip
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Turn Off Your View Pane
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Using Blind Carbon Copies
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"Zipping" Up Large Files

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CVC InternetCHANGING THE MESSAGE FONT IN OUTLOOK EXPRESS

Changing the font style in Outlook Express is easy.  Here's how:

The next time you compose mail, you will not need to worry about tweaking the font.  Just start typing!

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CVC InternetHOW TO DELETE MULTIPLE JUNK E-MAIL MESSAGES IN OUTLOOK 2002
To delete a single junk e-mail message from your Inbox and add the sender's name to your list of junk e-mail message sender names, follow these steps:

To add a single junk e-mail message sender's name to your junk e-mail message senders list so that future e-mail messages from the sender will be sent directly to your Deleted Items folder, follow these steps:

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CVC Internet E-MAIL MUST NOW CONTAIN A SUBJECT LINE
Due to the increase in Spam on the Internet, any incoming and outgoing mail needs to have a subject line to assure deliveryIf there is no entry on a subject line, there is a strong possibility that it will be "lost" in cyber space due to filtering on the open Internet.

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CVC Internet EMAIL SCAMS AND HOAXES
Have you ever wondered how true an email is? Have you ever wondered if the virus warning is real? Here is a place you can check for the truth:  http://hoaxbusters.ciac.org/  This site is maintained by the Department of Energy and has a list of all the known hoaxes and virus warnings that circulate through email.  If you aren't sure, or if it just plain doesn't make sense, check it out before you forward it to everyone in your address book!

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CVC Internet E-GREETING DOWNLOADS PORN
The email may look harmless enough; it appears someone has sent you an e-card.  If you click on the link, it will take you to the site to pick up your card.  Easy enough right? Email marketers (many being porn sites) are increasingly borrowing tactics used by hackers to trick potential customers into seeing their messages using Microsoft products to instantly download their unwanted programs.  The latest site is from www.xxxgreatings.com and will mimic many legitimate greeting card sites by including a personalized subject line.  Within the message, there is a link to the Web site and a small note:  "E-card viewer plug-in may be required to view some cards" - after accepting a lengthy agreement unwittingly download a program that is porn-filled pop-up ads and hands over the email address in their Outlook address book to the marketer.  It has been suggested to avoid clicking on email links you do not recognize.  

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CVC InternetHOW TO CREATE & USE IDENTITIES IN OUTLOOK EXPRESS 5.5 & 6
PLEASE NOTE: You must be currently using Outlook Express version 5.5 or 6 in order for this to work properly.  To check the version you are currently using, open Outlook Express, click on Help in the top left hand corner, select "About Microsoft Outlook Express" and a window will appear showing which version you are currently using.  To upgrade your browser and mail program visit:  www.microsoft.com

To create a New Identity (or second e-mail account), follow these steps:

You have now successfully created your second Identity or mail account.  To change between the Identities, click FILE, select SWITCH IDENTITY, click on which Identity you would like to be, click OK.  Remember when you log on to the Internet you will need to use the primary username and password since the second account is only for mail.

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CVC InternetHOW TO DELETE NUMEROUS E-MAILS IN 4 EASY STEPS
Rather than using your Delete key over and over while you delete unwanted or mail you have already read and don't want to keep, follow these easy steps:

If you accidentally delete a message that you didn't want to delete - don't panic! It will be in your Deleted Items folder!

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CVC InternetOUTLOOK EXPRESS QUICK TIP

This tip does not work in Netscape 6.  Research is being conducted to find short cut keys for the Netscape program.

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CVC InternetTURNING OFF YOUR VIEW PANE
If you would like to view subject lines in your mail program before reading the message (and to avoid seeing things you may not want to see), here is an easy fix:

Outlook Express:
Open Outlook Express, click on the View button on the upper left hand side of the screen; select Layout and unmark "Show Preview Pane," click Apply and then OK.  You will see that the lower view pane is now gone and you can double click to view any message you want to read.  To delete any messages you do not wish to read, simply click on the message one time, and click Delete on the toolbar.

Netscape 6 or higher:
Open Netscape mail, click on the line separating the Inbox and the view pane between the arrows (it looks similar to an "=" sign).  This will make your lower view pane drop and you can double click to view your messages or click one time and Delete the unwanted message.

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CVC Internet USING BLIND CARBON COPIES
What are "Blind Carbon Copies" (also known as "BCC")? The term BCC dates back to when typewriters were using carbon paper to make copies of the original document and one of the copies was not being acknowledged - kind of like a "secret" copy.  Today, we can use this feature to hide e-mail addresses so that you don't disclose everyone's e-mail address to everyone else.  Why use this option? Because when you don't those addresses can get forwarded all across the Internet.  When you send twenty of your friends an e-mail showing all twenty e-mail addresses and those twenty people send it on to twenty more, suddenly 400 people now have your address and twenty of your friends addresses.  How can you stop this circle? Blind Carbon Copies is one way, another way to stop the spread of e-mail address is to cut them out of the message body before you forward the e-mail on.  This is how it works:

Outlook Express:
Open Outlook Express.  Click on "New Mail" - do you show an option "BCC?"  Yes    No

Netscape 6.0 or higher:
Open Netscape Mail.  To send a message to several people, click on "New Message" and where you would typically address the message, click on "To:" for a drop down menu and select "BCC."  Address the message using the "BCC" line, add your subject line and text, send message when done.

(For more information: Netscape 6)

Netscape 4, 4.5, or 4.7:
Open Netscape Mail. Click the "New Msg" button and select New Message.  In the "To:" field, type your own e-mail address, click on the line below, another "To:" box will appear, click on "To:" and a drop down menu will appear and select "BCC."  Type the addresses you want to send the message to using a comma in between each address, add the subject line and text, choose "Send" when message is complete.

(For more information: Netscape 4)

 

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CVC Internet

CVC Internet"ZIPPING" LARGE ATTACHMENT FILES
Zip files can be a very useful tool when sending and receiving large graphic files or large photo files.  Using .zip files makes sending and receiving larger attachments easier and less time consuming.  To take advantage of this format, you will need to be able to turn normal files into .zip files , and turn .zip files back into normal files.  For this you'll need to download the latest version of Win Zip.  

Once you have downloaded the program you may be wondering what to do if you want to mail a friend some pictures in a zip file, but aren't sure if they have the right software to unzip the file back to its original form.  Win Zip comes with a "self-extractor" function - which means you can take a file and produce a compressed, archived version which takes the form "filename.exe" instead of "filename.zip."

In other words, Win Zip compresses and archives the file, but also includes additional information.  This additional information means that the file becomes its own self-contained program.  When you run this "program," just like any other program through the Windows start menu, it automatically unzips itself - you don't need any extra software.  However, you will need to have a licensed version of the software in order to use this feature.

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